Admin Assistant
Location
San Jose, CA
Job Type
Full-time
Category
other-general
Posted
June 03, 2026
Job Description
We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.
Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.
Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.
Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.
Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.
Team Coordination: Maintain seating charts and org charts; manage team swag orders.
Expense Management: Prepare and submit expense reports in a timely and accurate manner.
CO...
We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.
Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.
Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.
Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.
Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.
Team Coordination: Maintain seating charts and org charts; manage team swag orders.
Expense Management: Prepare and submit expense reports in a timely and accurate manner.
CO...