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Administrative Assistant

Saint Paul University • Ottawa, Ontario, Canada • Posted March 21, 2026

Location Ottawa, Ontario
Job Type Contract
Category Other-General
Posted March 21, 2026

SUMMARY

OF THE ADMINISTRATIVE ASSISTANT ROLE

Working closely with all members of the administrative team, this position will provide important administrative support to the Faculties of Human Sciences and Philosophy. 

KEY RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT

HR Related Support

  • Distributing emails with reappointment rights notes to part-time professors after the reappointment rights are determined. Posting the courses with teaching positions to be filled on the Intranet and the SPU website after the list of courses required to be posted is prepared. After consultation with other members of the administrative staff, sending lists of applicants to the School Directors and ensuring that the deadlines specified in the collective agreement are met. 
  • Preparing and sending contracts to part-time professors (approx. 140-150/year). 
  • Updating tracking sheet, liaising with HR.
  • Posting Teaching Assistant and...

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