Administrative Support Coordinator (2 Positions)
Location
San Jose, California
Job Type
Full Time
Category
Secretaries and Administrative Assistants
Posted
June 19, 2026
Key Responsibilities
- Process and complete all aspects of hiring for student employment positions.
- Collect, review, and log student timesheets; Track monthly student support usage and analyze data to ensure compliance with student employee budget allocations for various accounts and funding sources.
- Train new student assistants and provide direct supervision to student assistants, including coordinating monthly schedules and workflow, and updating written training materials.
- Assist with the onboarding and offboarding of new employees, including faculty/lecturers, chairs, staff, and student employees.
- Fulfill purchasing requests for supplies, business stationery, equipment, professional development, services, catering, hospitality, promotional items, etc.
- Process and track undergraduate and graduate paperwork submitted to the department office(s), and draft culminating experience requests.