AI- Fluent | Executive Operations Coordinator CF

Overview

Executive Assistant — Creates the space for a fast-moving CEO to lead by making sure nothing falls through the cracks.

Sector: Financial Services — Fractional CFO & Accounting

Reports to: Founder & CEO; coordinates with COO on broader admin scope (TBD)

Type: Full-time preferred. Hours: US business hours; Pacific Time strongly preferred. Location: Remote — must be located in any US time zone (PST overlap required)

Tools: Gmail, Teamwork, AI tools, Google Calendar, Zoom

Role Overview

The CEO of this firm runs multiple companies, produces a weekly podcast, leads client advisory relationships, and operates at a pace that leaves most people scrambling. Until recently she had a dedicated EA who made that pace sustainable. That person has stepped back. The gap is visible: emails pile up, follow-ups drop, calendar conflicts appear. The mental overhead of managing her own inbox and schedule is pulling the CEO away from h...