Billing Assistant

Core Responsibilities

Daily POD Processing

• Review all scanned PODs (typed and handwritten)
• Recalculate and validate quantities, add‑ons, inventory fees, trip charges
• Identify discrepancies against delivery schedules
• Create corrected POD documentation when needed
• Maintain organized monthly/client folder structure in shared drive
• Issue daily exception reports (missing PODs, math errors, incomplete stops)

Invoice Preparation (Bill.com)

• Prepare all weekly and monthly invoices
• Attach supporting PODs and documentation
• Build monthly invoices incrementally to avoid month‑end reconstruction
• Verify customer pricing, fees, tax status, and billing accuracy prior to submission
• Maintain clean billing records and audit trails

Accounts Receivable (AR) Management

• Maintain and update weekly AR tracking reports
• ...