COMMITTEE SECRETARY

1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES

• Prepares and issues notices of meetings.
• Prepares the agenda and supporting documentation for meetings.
• Prepares the minutes and action lists of the Council and sub-committees.
• Plans the annual calendar for meetings.
• Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
• Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
• Ensures attendance at meetings is recorded.
• Ensures all logistical arrangements for meetings are properly made.
• Records minutes and ensures effective administration of meetings.
• Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
• Draft documents as required by the Council and sub-committees.
• Tracks the execution of Coun...