Executive Assistant Administrator

Overview

To support parts of the IB team in a multi-faceted role encompassing several responsibilities:

To provide secretarial and administrative support service at MD/Director level and their deal teams

Responsibilities

• Complex diary management for the team, being able to anticipate issues in multi-time zones
• Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference
• Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times
• Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy
• Ability to prepare powerpoint presentations, excel ...