Special Projects Coordinator (Willoughby)

Position Summary

The Special Projects Coordinator provides high-level administrative and project management support, reporting directly to the President. This role plays a key part in advancing the organization’s business objectives by coordinating and supporting strategic initiatives. The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities effectively in a fast-paced environment.

Responsibilities

• Coordinate and prioritize incoming communications (email, calls, messages), drafting responses as needed
• Prepare daily briefings, agendas, and background materials for meetings
• Handle confidential and sensitive information with a high degree of professionalism and discretion
• Support expense tracking, reporting, and administrative documentation
• Schedule, plan, and coordinate internal and external meetings across multiple stakeholders
• Prepare meeting m...