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Workplace Assistant

Pinsent Masons • Belfast, Northern Ireland, United Kingdom • Posted June 11, 2026

Location Belfast, Northern Ireland
Job Type Full time
Category Other Office and Administrative Support Workers
Posted June 11, 2026

Purpose of the role

: 

We're hiring a Workplace Assistant to join us on a 6 month contract, to be responsible for assisting in the running of the Facilities Department.

Main duties and responsibilities:

1. Post and Fax

  • Daily receipt, sorting, distribution, collection and despatch of Royal Mail, DX and other deliveries
  • Local hand delivery and collection of mail
  • Ensuring mail and courier services used are appropriate to customer requirements
  • Distribution of incoming faxes
  • Care, operational maintenance and ‘first-line’ fault finding of postage system
  • Ascertaining originators of un-referenced mail by database search or issue of email notice

    • 2. Reception/Meeting Rooms

  • Provide reception cover if required, in agreement with line manager 
  • Review Condeco and liaise with the reception team to ensure correct set up of meeting rooms
  • Where required, prepare beverages and deliver l...

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